Tree Meeting

I’ve been in a lot of meetings that have failed. I’m not sure sure how to make meeting work, but I’m beginning to understand why they fail.

Forget the time cost of meetings. Take the number of people in your meeting and multiply by the time of the meeting. 12 people in a short 20 minute meeting costs the same as a half a day by one person. To make your meeting fail, never consider this calculation; always have the most people in the longest meeting possible.

Have meetings just because. Yesterday’s meeting failed, so there needs to be another meeting today. Have another meeting tomorrow to keep the trend going.  We all know that meetings are essential for work, so make sure you have as many as possible.

Communicate 1-0n-1 in large group meetings. If you have a lot of people to talk to, tracking them down and talking to them individually would make too much sense.  Instead, gather everyone you need into one large meeting.  During that meeting, go around the room and have a one-on-one discussion with each person.  Everyone else will surely be bored to death while they listen in on your discussion with someone else.

Darken the room so everyone can’t see you. You prepared two whole slides to use during your hour long presentation–you better turn off the lights for your whole 30-minute presentation so people can see your slides and not you.  You want to make sure you place undue importance on that slide containing inspirational quotes that probably could be skipped all together.  Making people squint to see you in the dark will help your meeting fail.  Lowering the lights will also have the added bonus of helping people feel sleepy during the meeting.

Avoid assignments. If you want your meetings to fail, about the last thing you want to do is to ask people to prepare for the meeting.  People should walk into a meeting with no idea of what it is about, and with no ideas, topics, or research to share.  Additionally, avoid making assignments during the meeting for work to be completed outside of the meeting.

Don’t read this book: Successful Meetings: How to Plan, Prepare, and Execute Top-Notch Business Meetings by Shri Henkel.  Of all the books I found at the library to improve meetings, this one was fairly short, straight forward, and easy to follow.  Anyone looking to have bad meetings should stay far away from this book.  It is available from Amazon.com or from the Square Galaxy Store.

(Image used under CC license from Flickr).